Fenway Library Consortium

Fenway Library Consortium (FLC) Bylaws

Article I: Committees

  • Section 1. The Board of Directors may create and dissolve special committees to carry out programs of the organizations.
  • Section 2. The membership of all committees may include librarians and staff of member libraries as well as the chief administrative librarians.
  • Section 3. Appointment of the Budget Committee Appointment by Coordinator at the 1st Fall business meeting each year. Committee shall include Treasurer, Coordinator and one other Director. Committee to serve for a term of one year.
  • Section 4. Duties of the Budget Committee: Review annual operating expenditures. Prepare annual budget and propose dues structure for coming year, for presentation to Directors by end of calendar year.

Article II: Coordinator

  • Section 1. A Coordinator shall be elected bi-annually, at the last meeting in the spring by a majority of the directors present and voting.
  • Section 2. The duties of the Coordinator shall be: To act as chairperson of the board of directors; to call meetings, set the agendas, and preside at meetings of the board; to maintain complete and accurate records of all organizational business and correspondence; to prepare such materials or draft such correspondence as may be assigned by the Board of Directors. The Coordinator may co-sign with the Treasurer or other persons designated by the Board, checks and other documents relating to organizational business.

Article III: Treasurer

  • Section 1. A Treasurer shall be elected bi-annually in the alternate year to the election of the Coordinator. Election shall be at the last meeting in the spring by a majority of the Board of Directors present and voting.
  • Section 2. The duties of the Treasurer shall be: To receive all monies of the organization and to have custody thereof; to deposit the funds of the organization in one or more banks selected by the Board of Directors; to disburse funds in accordance with the directions of the Board and upon the signatures of persons designated by the Board; to keep records of all monies received and paid out; to make such financial reports as requested by the Board; to keep custody of all deeds, securities, notes, contracts, and financial papers of the organization; to cause the books of the organization to be audited at least once every 5 years or within six months from the time a new treasurer takes office.

Article IV: Secretary

  • Section 1. The duties of the Secretary will be rotated at each meeting among the Board of Directors, alphabetically by the names of the member institutions.
  • Section 2. The duties of the Secretary shall be: To record the minutes of the meeting, and to distribute the minutes of the Board of Directors.

Article V: Fiscal Year

The fiscal year of the organization shall commence on July 1 and end on June 30 of each year.

Article VI: Amendments

These laws may be amended by a majority vote of the Board of Directors.

Article VII: Parliamentary Authority

The latest edition of Robert's Rules of Order shall govern the organization in all matters not covered by these by-laws.

Article VIII: Effective Date

The By-laws shall become effective immediately upon adoption by a three-quarters vote of the Board of Directors.

Agreement of Intent

January 26, 1977

We, the undersigned members of the Fenway Library Consortium, wish to reaffirm our agreement to form a consortium in order that we may:

  • Exchange information and share our existing resources to a greater advantage;
  • Increase our research potential through a mutually supporting collection development program;
  • Strengthen our existing resources and library services through joint application for private and government funds.

Representing a group of small libraries located very near to one another in the Boston Metropolitan area, we are dedicated to the philosophy that we can by means of cooperation substantially increase the value of individually modest resources to our user population. During the initial year of cooperation we have established a ""Walk-in Inter-Library Loan"" policy, whereby any user of one library may directly borrow materials from another by the simple identification of his or her institutional affiliation.

We propose further increasing our support of one another through the production of a union list of collectively owned periodicals, which will be computer generated and up-dated at regular intervals. We also propose to share our cataloging and information resources by means of computer-based systems such as is represented by NELINET and NASIC. We propose, further, to set up procedures for advising each other when considering purchases of serial publications or other costly materials so that we may not duplicate such expenditures unnecessarily. In addition to these specific activities, the Consortium will continue to investigate and develop other projects to support its stated goals.


  • Boston State College
  • Emmanuel College
  • Hebrew College
  • Massachusetts College of Art
  • Massachusetts College of Pharmacy
  • Museum of Fine Arts Library
  • Simmons College
  • Suffolk University
  • Wentworth Institute
  • Wheelock College